Questionnaire for Materials Management (MM) Module (for requirements understanding / understanding clients business process)

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41. List all the types of Purchase orders being used?


42. Is there any approval process for any purchasing document?


43. List all the parameters that control the approval for each purchasing document?


44. Do you purchase any materials from vendors on a consignment basis? If yes, in which purchasing documents?


45. Is subcontracting purchase used in any of the plants (i.e., you issue material components to a vendor who processes them into different materials for you)?


46. Do you ever issue purchase orders to a vendor with instructions that the items be supplied directly to a customer (the ordered items are not received by your company)?


47. Do you issue purchase orders for external services?


48. Do you use the process of Stock transport to transfer the materials from one plant to other in inter or intra company level and what is the PO document types used for them?
49. Do you normally accept over deliveries from your vendors? If yes, you would normally (by default) tolerate over deliveries of up to what percentage? 


50. Are there different tolerance limits for different materials?


51. Can the materials you purchase be subject to different tax rates depending on the material purchased, the plant for which the material is purchased, the material’s country and/or state of origin, other factors?


52. How are the purchasing documents transmitted to the vendors?


53. Do you use EDI to exchange purchasing documents with your vendors?


54. Do you use Reminders / Urging letters for the vendors?


55. List all the purchasing documents that are printed?


56. Related to inventory management which of the following are used?

Goods Receipt

• Goods receipt from vendor with reference to purchase order.
• Goods receipt from production
• Goods receipt from customer returns
• Goods receipt into inspection, considered part of inventory
• Goods receipt into inspection (not considered part of inventory yet, i.e., no accounting postings)
• Goods receipt from subcontracting vendor with reference to subcontracting order (consumes components issued to vendor)
• Other, describe

Goods Issue

• Goods issue to customer (Sales)
• Goods issue for production
• Goods issue for consumption (e.g. issue to cost center)
• Returns to vendor
• Goods issue to subcontracting vendor with reference to subcontracting order
• Goods issue to scrap
• Goods issue for sampling
• Other, describe

Transfer Postings

• Transfer to different company
• Transfer to different plant
• Transfer to different location
• Material to material transfer
• Other, describe

57. When a goods movement takes place, do you print a hard copy of the document evidencing the movement?


58. Are negative stocks allowed in your organization?


59. Is automatic storage location creation allowed in any of the plants?


60. How are the material reservation created? (manually / automatically)


61. Are there any materials which are subject to quality assurance?


62. Which method of Physical inventory is used? (Cycle counting / Sampling)


63. Describe briefly how you verify vendor invoices for goods or services purchased?


64. List the types of taxes that appear on a vendor’s invoice?


65. Of the following which of the variances are used for invoice verification?

• Quantity variance
• PO price variance
• Delivery date variance
• Invoice value exceeds
• Quality control
• Any other

66. Do your randomly block vendor invoices for payment and on what criteria?


67. Are the debit/credit memos used in LIV?


68. Is the Automatic settlement process (ERS) used?


69. What are the various user-exits that are used and for what purposes for any of the process discussed above?


70. List all the different outputs you use for any of the above discussed processes?


71. List any other developed process being used not covered above in MM Module?


72. Which medium is used to send the outputs print out or email or fax or some other?


73. Do you have following documents?

• As-is To-Be document
• Business blue print
• User manual
• Configuration documents
• Test cases used for testing your system
•   Any other documents (Please specify)

74. Are you using any Work Around? (Please Specify)


75. How many Z-Developments are their in your system? (Specify the T. codes & Use)


76. Do you have any core team for MM Module?


77. Are you using any workflow triggering in your business process?


78. Are you using bar-code / RFID system and any interface with SAP? 


79. Do you use any other interfaces to transfer data to or from SAP?


80. What is the number of MM module users in your organization?