Questionnaire for Materials Management (MM) Module (for requirements understanding / understanding clients business process)

By G.V.SHIVAKKUMAR 

Project Title

Questionnaier for MM Module

Conducted By

xxxxx

 

Company:

xxxxx

Tel : xxxxxxxxxxx

Contact

xxxxxx

Desg :

Address:

 xxxxxx

 

Date:

xxxxxx

 

1. Explain the SAP system landscape?


2. Explain the org structure in detail?


3. List the different company codes, plants, purchasing organization and storage locations used?


4. Are there any central purchasing organization used?


5. How many storage locations are used in a plant and are they material specific?


6. What are the different purchasing groups used and are they related for specific plants or materials?


7. Do some parts of your organization – branches, departments, warehouses, production facilities, etc. – observe different public holidays than the rest of your organization (e.g., in one production facility, the day after Thanksgiving is a working day, although everywhere else it is a holiday)?


8. Are the days of the week that are working days different in some parts of your organization? (e.g. one production facility operates seven days a week; all the others operate Monday through Friday)?


9. How many types of vendors are there like service, local, imports or one time created under different account groups?


10. What is the approx volume of the vendor master?


11. Are there any instructions / information that you include in purchasing documents for certain vendors but not others?


12. Do your vendors offer discounts for prompt payment (e.g. 1% cash discount within 10 days; 30 days due net)?


13. Are Inco terms specified in your purchasing documents (e.g. FOB Singapore, CIF San Francisco…)?


14. Do you use vendor evaluation?


15. Which criteria are used to compare the vendors (ex: price, quality, on time delivery, quantity reliability)?


16. List all the material types including any Z material types being used?


17. What is the approx volume of the material master?


18. How the materials are valuated depending on the material types (Standard price / MAP price)


19. Is the value of a material the same throughout the company, or can the value of the same material be different in different plants (e.g. the book value of a widget in factory A is $1; in factory B its value is $0.97)?


20. List the different material groups being used in your organization?


21. Is split valuation active?


22. At a given plant, can the same material have more than one valuation price? (Ex: a) Different batches of the same material have different valuation prices b) The same material may be made or bought. When produced in house, the material is valued at standard price, but when purchased it is valued at moving average price)


23. Is material ledger active?


24. Are the materials batch managed and at what level it is activated?


25. When making a withdrawal from stock, how do you select which batch to use? Describe the method(s) you use?


26. Do you use various different units of measure to manage materials in your organization? (e.g. each, pieces, kilos, pounds, gallons, boxes,…)


27. List the unit of measure you use?


28. At what level is the valuation maintained?


29. Is the quota arrangement being used to apportion the purchase volume of certain materials among several vendors? If yes how is the quota allocation done amongst the different vendors?


30. Is source list being used? If yes how it is created?


31. Do you use fixed vendors for some materials?


32. Is the info record used and how is it created / updated?


33. How is the material requirements planned?


34. What type of MRP is used?


35. List all the purchasing documents being used like PR, Quotation, RFQ, Contracts, Scheduling Agreement, and PO?


36. How are the PR’s created (manually or automatic from MRP)


37. What are the different types of PR being used?


38. Do you invite several vendors to quote prices, terms and conditions in a tender / bid / request for quotation process?


39. Is the quotation comparison done in SAP?


40. What types of contracts are used in your organization?

Continued...


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