Configuration of SAP HCM Structural Authorizations

By Kiran Kumar Vuppala, Sita Corp (India) Pvt Ltd

About this document

This document describes how the Structural Authorization, its importance and the configuration steps. It can be used as a best practice which includes test scenarios.

Explanation was given with the help of screenshots, but please do not expect that all the possible customizing options are shown with screenshots. While going through this document, try to access your own system for perfect understanding.


Authorizations control system users’ access to system data and are therefore a fundamental prerequisite for the implementation of business software.

  • General Authorizations

o    Single Role       - Individual authorizations either  to screens, infotypes, etc.,

o    Composite Role            - Group of Single Roles clubbed together and called as composite role

  • Structural Authorization

The Structural Authorization determines to which object/objects in the organizational structure the user has an access.

It describes the special authorizations that you can define in Personnel Planning and Development in addition to the basic access authorizations

The General Authorization determines which object data (infotype, subtype) and which access mode (Read, Write ...) the user has an access.

General Data

Structural Authorizations will be assigned to ’Users with Structural Profiles’ in table T77UA (User Authorizations) or using Transaction Code OOSB.

Initially system checks the table T77UA consists of Username with a Structural Profile attached to it or not. If there is no entry in the table T77UA for the user, then the system checks whether the User is assigned with profile ‘SAP*’, else authorization is denied.

In the standard system, there will be a ‘User Name - SAP*’ assigned with ‘Profile - ALL’, which means, when we first implement mySAP HR, all users have complete authorization concerned to Structural Authorization.

Note: If you delete the SAP* row, no user can pull the report for any standard org Structure. (Never ever delete the standard entry)  

IMG Configuration

Step 1


Maintain Structural Profiles

Transaction Code


Table Name


 Select “Maintain Structural Profiles”

Below window will get displayed.

Click on “Authorization Profiles” à “New Entries”

Input ‘Authorization Profile’ and ‘Authorization profile Name’

Save it in a Customizing Request.

Select our profile, and Double Click on ‘Authorization Profile Maintenance’

Click here to continue...

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