Absence Quota Generation (HCM)

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Managing Time Accounts Using Attendance/Absence Quotas

In this section, you make the settings for controlling the processing of absence and attendance quotas.

Time Quota Types

In this section you define the attendance and absence quota types that you wish to use for managing time accounts. You specify how attendances and absences are to be deducted from the employees' quotas.  

Define Absence Quota Types

Here we define whether the absence is measure in hours or days.

For example: Ration Card is the absence type and the materials which we take using the card is the quota. End user will have visibility only to the Absence type and not to the Absence quota.  

If the employee wants to apply leave during the planned working hours only, then we have to enter the start and the end time.  

Negative Deduction: If the employee wants to apply for 6 days of leave but he has only 2 days leave available, then he can get an overdraft of 5 days leave if we specify the negative deduction as 5 days. This field is taken into account only for manual deduction of a quota, not in time evaluation.  

SPRO Path

Calculating Absence Entitlements

In this section you make the settings required for the automatic accrual of absence quotas.

Automatic Accrual of Absence Quotas

Specify how time off entitlements are generated in the Absence Quotas infotype (2006)

Permit Generation of Quotas in Time Evaluation

All the absence quotas are updated in IT2006 in PA30.

If we use time evaluation and select “No Generation”, then IT2006 is not update.

No Generation: If time management status in IT0007 is 0, then we use this attribute so that the quota is allotted at the beginning of the year and IT2006 needs to be updated manually.

Increase: We can use this option when the leave gets accumulated on a monthly basis and the quote is increased during time evaluation. The quota generated through time valuation can be corrected only via IT2013 – Quota corrections.

Replace: This can be used for contract employees when the quota is replaced from time to time.

We will first select the attribute “No Generation”.

Rules for Generating Absence Quotas

In this section, you specify the rules governing the generation of time off entitlements.  

Specify Rule Groups for Quota Type Selection

In this step, you determine which groupings are used to access the table for absence quota type selection when absence quotas are generated.

Absence quota type selection is based on the employee's organizational assignment and is determined by the Quota type selection rule group.

Specific rules for quota selection can be defined using different quota type selection rule groups.

You can define the quota type selection rule group in several ways:

1. Feature QUOMO:
   The feature QUOMO can be used when generating default values during recording, in report RPTQTA00, and in time evaluation. This feature allows you to determine quota type selection rule groups depending upon a variety of employee organizational assignments.
   If you generate the absence quotas in time evaluation, the value from the feature is automatically queried by the system.

Example: You can generate different kinds of quotas in IT2006 based on your requirement for salaried employees and part time employees.

Set Base Entitlements

In this step, you set rules for determining the total entitlement (base entitlement) to an absence quota type. The base entitlement forms the basis for calculating the prorated leave or absence entitlement for each accrual period.

If you want to grade your employees' base entitlement according to their employee subgroup, you should query the employee subgroup in a personnel calculation rule. Based on the result, you then fill a special time type with a value defined in the personnel calculation rule. You enter the time type in this view.

Note that the PCR you use to transfer the base entitlement to the period balance must be placed before function CUMBT in the time evaluation schema  

Define the entitlement based on the 3 seniority levels below

Till now we have created the quota which needs to appear for an employee.

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