Absence Quota Generation (HCM)

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Generation of Absence Quota  

SPRO Path

Group Personnel Subareas for Attendances and Absences

In this step, you group your personnel areas and subareas for attendance and absence types.

Example

You want to assign the same attendance and absence types to personnel areas 0001 and 0002. Define the same grouping for both personnel areas.

Define Absence Types

In this step, you define absence types for your different personnel subarea groupings. You can also define the checks the system performs when you enter an absence.

Example

You want to define the Educational leave absence type for a particular personnel subarea grouping. When this absence is recorded for an employee and the start or end date is a day off, the system should reject the entry.

If you activate the End date obligatory field, you must specify the end date of an attendance or absence record in create and copy mode.

Determine Entry Screens and Time Constraint Classes

Use the data entry screen number for an absence to determine which screen (entry screen) is used to enter, display and maintain a record of this particular absence type.

The time constraint class controls the system reaction if a new record in the Absences infotype (2001) overlaps with existing time infotype records.

Example

When the system processes an absence classed as leave, it deducts from the leave entitlement quota. You should therefore assign the leave absence type to the quota deduction screen (2001).

The following screens are currently available:
Absences:
- 2000 Absences (general)
- 2001 Quota deduction
- 2002 Work incapacity (Germany)
- 2003 Maternity protection
- 2004 Military service
- 2005 Work incapacity (Netherlands)
- 2008 Work incapacity (general)
Attendances:
- 2050 Quota deduction
- 2051 No quota deduction

The information on an employee's availability is evaluated in the BAPI BAPI_TIMEAVAILSCHEDULE_BUILD. The BAPI is used in the integration of Time Management with the Training and Event Management, Shift Planning, and Logistics Capacity Planning components, for example.

Time management Time Constraints view - V_554Y_B

Till now we created the absence type and defined its attributes

Absence Counting  

Define Counting Classes for the Period Work Schedule

You can use the class for absence and attendance counting to specify different methods of counting according to the period work schedule.

Example

Employees assigned to a work schedule with 4 working days per week and 10 working hours a day are credited with 1.25 leave days for each workday. In other words, they receive the same amount of leave entitlement as employees who work a 5-day week for 8 hours a day. 1.00 leave days per workday are deducted for these employees. Since the work schedule is based on the period work schedule, you can use the valuation class of the period work schedule as a feature to distinguish between employees who work 4-day weeks and those who work 5 days

Rules for Absence Counting (New)

Group Employee Subgroups for Time Quotas  

In this step, you group your employee subgroups for time quota types.

Employee subgroups for which the same attendance and absence quota types are defined are assigned to the same grouping for time quota types.

Example

Your employee group 1 with employee subgroup 4Y is to be assigned to grouping 1 for time quota types.  

Group Personnel Subareas for Time Quotas  

In this step, you group your personnel subareas with regard to the permissibility of time quota types.

Personnel subareas for which the same attendance and absence quota types are defined are assigned to the same grouping for time quota types.

Example

You want to assign the same attendance/absence quota types to personnel subareas 0300 and 0400. Both personnel subareas are assigned grouping 01.  

SPRO Path

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